Office Manager  – Workango Ltd

Thursday, March 16, 2023 Permanent Full Time Employers 12 month fixed term contractA leading firm of Architects with an international presence have a new opportunity for an Office Manager to join their London W1 office.About the Opportunity –The Office Manager will be responsible to the Directors, with accountability for leading the administration and marketing support functions of the office to ensure an organised and pleasant working environment for the team.Office administration responsibilities will include –* Maintaining Directors diaries.* Arrange travel and accommodation (national and international) for the studio.* Creating monthly Board Reports and attending / minuting board meetings.* Act as first point of contact for both calls and visitors providing general support as required.* Assist the design teams with setting up new project / job files and general administration of the project management system.* Arrange and schedule CPD and staff training sessions.* Organise in-house or off-site activities, to include celebrations and conferences.* Ensuring studio and meeting rooms are tidy and prepared for meetings.* Assisting with the ISO 90001 systems, and ensuring processes are working and being utilised.* Partner with group HR to update and maintain office policies / practice handbook as necessary.* Assist in the onboarding process for new hires.Marketing responsibilities will include –* Weekly meetings with group marketing / BD team.* Weekly tracker / portal check, liaising with Directors on any potential bid opportunities.* Provide bid support, including completing standard supplier bid questionnaires.* Maintaining / updating content for the website and social media platforms, (including LinkedIn, Instagram, and Twitter).* Maintaining marketing collateral.* Liaising with the external PR team.The role requires substantial office management expertise, and you must be comfortable working self-sufficiently.Experience / Attributes required –* Previous experience of working in an Architects would be beneficial.* Expertise managing a busy office with competing priorities with minimal direction.* Exceptional diary management skills and highly organised to ensure the office always runs efficiently.* Strong communication skills and telephone manner.* A positive, supportive, and proactive attitude with the ability to anticipate the needs of the team.* Competent IT skills.In return, you will be offered a competitive starting salary and employee benefits, along with working as part of a friendly and supportive team in an easily accessible central London location.To be considered, please send your CV as soon as possible. If you would like further details before applying, please call us.Thank you for your interest. We will assess your application and we will contact you if we are able to progress with considering you for the vacancy. Please note that due to the high number of applications we can receive, we are not always able to respond to each applicant individually.Please be assured, in line with GDPR guidelines – We will only store your data once we have spoken with you and the data that we hold can be viewed, amended, or deleted at any time upon your request Keywords Administration Working Hours No specific preference Working Days No specific preference Start Date No specific preference Address WC1A, Tottenham Court Road, Greater London, United Kingdom CV-Library WC1A, Tottenham Court Road, Greater London, United Kingdom


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