Overview

Contract Administrator

Location: Culham – OX14

Hours: Monday – Friday 8am-4.30pm

Salary: £22,800 + benefits.

Duties

* Run regular reports for the clients team to ensure compliance with contractual SLAs.

* Efficiently deal with Reactive and PPM works, from scheduling of jobs through to invoicing in a timely manner

* Proactive planning of PPM and Reactive works to ensure completion within contractual SLAs.

* Arranging access to buildings to aid job completion

* Requesting call out and arranging Subcontractor attendance

* Receive any urgent reactive requests from client and notify Supervisors/engineers as required.

* Maintaining excellent client relationships, contract and client records

* Allocating of works to engineers

* Following up on outdated works and works not completed with engineers

* Attendance at contract meetings as required to take minutes and distribute.

* Operate the clients “CPA” system to raise purchase orders, timesheet entries and invoice queries in line with clients policies

* Upload documentation such as invoices, service sheets etc to the client shared network

* Check job sheets to ensure accuracy where necessary including labour, materials, and subcontractor costs.

* Monitor the clients shared mailbox to deal with incoming queries and requests as required.

* Interact with engineers and subcontractors to help deliver the M&E maintenance contract.

Qualifications & Experience

* Detailed understanding of and experience with System Data Management within a CAFM environment

* Understanding of key deliverables of a PPM Programme Experience in use of applications such as Word and Excel