Overview

Flexible location including Norwich.

We are recruiting for a Recruitment Administrator to join the Talent Acquisition Team within Aviva Investors.

This is a fixed term contract until the end of 2020.

The Aviva Investors Talent Acquisition Team provides end to end recruitment services globally across all business functions within Aviva Investors for early careers and experienced hires. The team provides full recruitment support across Europe, America and APAC.

You will be required to support Aviva Investors Talent Acquisition and Group Learning & Development teams with scheduling of interviews and general administration duties.

Duties & Responsibilities:

The main part of this role will be working directly with recruiters, vendors and hiring managers to coordinate and schedule interviews, some of which can be complex in nature:

Liaison with hiring managers and/or their PA’s to obtain availability or reviewing availability in diaries (as agreed with each manager).
Confirming date and time for interviews with candidates or recruitment agents.
Agreeing the best technology to use for interview dependant on role and manager requirements.
Sending calendar invitations including links for Skype/Teams/WebEx as appropriate.
Keeping up to date tracker of all scheduled interviews and those in progress.
Informing recruiters of progress of interviews and providing a summary for each role when required.
Managing day to day queries ensuring all are dealt with in an effective and timely manner and escalated where necessary.
Ensuring any bespoke requirements for each manager, recruiter or role are considered.

You will also provide the following administration support to the Learning and Development team:

Course and Event management – diary or room bookings, catering, pre-work, delegate queries.
Reporting – keeping trackers up to date and providing MI updates.
Dealing with data requests.
Supporting queries from learners into the L&D team.

Skills & Experience required:

Experience of scheduling interviews or complex diary management an advantage.
Resilient, highly organised with excellent attention to detail and the ability to prioritise own workload.
A demonstrated ability to multi-task and work effectively under pressure in a fast-paced environment.
Excellent communication skills and motivated to provide proactive communication and updates without prompting.
Ability to interact and work efficiently with recruiters and provide a ‘high touch’ service to hiring managers and candidates.
Experience of working within Financial Services/Investment Management would be an advantage.
Knowledge of Grow / Workday an advantage but not essential.
Knowledge of Office 365 systems (excel, word).

What will you get for this role?

Competitive salary depending on skills, experience and qualifications.
Generous defined contribution pension scheme.
Annual performance related bonus and pay review.
Holiday allowance of 25 days plus bank holidays and the option to buy/sell up to 5 additional days.
Up to 40% discount for some Aviva products through “My Aviva Extras” plus discounts for Friends and Family. (Some exclusions apply).
Excellent range of flexible benefits to include a matching share save scheme.

Working at Aviva

At Aviva, we’re people with a purpose. To be with you today, for a better tomorrow.

We bring this to life by ensuring managing risk is at the heart of the way we all work. We love people who do the right thing for our customers, and our colleagues. We want people who speak up, who take responsibility, and who make good decisions.

The way we do this is important too. We always ‘Care More’. It’s our thing. We’re all about our people – that’s you – so we can be pretty flexible. If you want to work from home some of the time or change your hours so you can pick up your kids or care for someone in your family, we’re very open to that. In fact, we don’t advertise roles as either part or full time, because we know each person has different needs, just as each business area has different needs. So, it’s up to you to discuss working hours during your interview.

We care deeply about being inclusive and that means we encourage applications from people with diverse backgrounds and experiences. We want our employees to bring their whole self to work and that starts with you.